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Job Application: Administrative Assistant

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    Position Title: Accounting / Administrative Assistant
    Reports To: Accounting Manager
    2nd Supervisor: Vice President, GCI
    Supervises: None
    FLSA Status: Non-Exempt
    Salary Range: Salary is commensurate with experience

    Summary: This key role provides reliable, proactive accounting and administrative support while performing a wide range of tasks to ensure the efficient operation of the organization.

    DUTIES AND RESPONSIBILITIES

    Primary Responsibilities:
    Accounting support, including but not limited to:
    – Enter accounts payable data into QuickBooks
    – Provide support of accounts receivable activity (invoicing and collections)
    – Prepare vendor payments
    – Maintain filing system
    Training class logistics, including but not limited to:
    – Record student registrations
    – Maintain accurate and up-to-date class enrollment
    – Set up training projects in QuickBooks
    – Issue student invoices
    – Process student payments
    – Record class expenses, including petty cash disbursements
    – Organize classroom materials
    – Order and maintain office and classroom supplies
    – Set up classroom for training classes
    – Order student lunches
    Other administrative support:
    – Answer and direct main phone calls
    – Shipping and receiving, including podcast materials
    – General tasks as needed

    QUALIFICATIONS
    – High school diploma or GED; some college or certification preferred
    – 5-7 years office administration experience required
    – 2 or more years of experience with QuickBooks
    – Advanced proficiency in Microsoft Office applications
    – Experience in managing incoming phone calls
    – Experience handling confidential company information
    – Excellent communication skills
    – Skilled in providing customer service
    – Highly detailed
    – Ability to solve practical problems and deal with a variety of situations
    – Ability to handle multiple competing priorities
    – Preferred experience with Adobe Acrobat Pro
    – Preferred experience with SharePoint

    OTHER EXPECTATIONS

    – Must have valid drivers’ license, current insurance coverage, and reliable transportation and be willing to drive personal vehicle for company business.
    – Hiring is contingent upon successful pass of background check and pre-employment drug tests.

    COMPENSATION AND INCENTIVES
    – Medical, dental, and life insurance, 401(k)
    – Hourly position with overtime eligibility
    – Paid vacation and holidays
    – Reimbursement of auto mileage and other expenses incurred for company business

    WORKING ENVIRONMENT
    – Able to sit and work at a computer keyboard for extended periods
    – Able to stoop, kneel, bend at the waist and reach on a daily basis
    – Able to perform repetitive movements
    – Able to perform general office administrative activities
    – Able to lift up to 25 pounds occasionally

    Disclaimer
    The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this classification. They are not to be construed as a comprehensive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. EnerSys Corporation is an Equal Employment Opportunity Employer.

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